The Accounting view: your revenue
Track your confirmed net revenue dated at delivery, revenue per guest and your forecast, venue by venue.
Updated
How much did your venue actually deliver? How much is already booked for the months ahead? The Accounting view answers these questions from your confirmed events, with no spreadsheet to maintain by hand. It is the financial reading of your activity: what has been delivered, what is still ahead, and how it splits across your venues.
Where a manual tracker takes hours of data entry and always ends up drifting, the Accounting view rebuilds itself automatically from your events every time you open it. You have nothing to copy over: just keep your event statuses and amounts up to date and the numbers stay correct.
Important: the Accounting view is based on the delivery date (when the event takes place). To reason by the event's confirmation date, use the Commercial view.
This distinction matters: an event confirmed in January but delivered in June shows up in January in the Commercial view and in June in the Accounting view. The two views do not contradict each other: they answer two different questions.
Prerequisites
Before relying on the Accounting view, a few things need to be in place so the numbers faithfully reflect your activity.
- Your events must carry an up-to-date status: only confirmed events feed revenue, along with the cancellation fees of cancelled events.
- Each confirmed event must have a delivery date: it determines the month the revenue is counted in.
- The event's net amount must be set for it to weigh in the total.
- The guest count (PAX) must be entered for revenue per guest to be computable on that event.
What you'll learn
- Read confirmed net revenue, average revenue and revenue per guest
- Understand what forecast revenue means
- Analyze your activity by venue over the chosen period
- Tell the "delivery date" logic apart from the "confirmation date" logic
What the Accounting view is for
The Accounting view answers a simple question: over a given period, how much value did your venue deliver, and how much is still to deliver? It focuses on what is realized and committed, not on commercial intentions.
It is the reference view to reconcile your activity with your accounting, prepare a management review, or compare the relative weight of your different venues.
The delivery-date logic
Each amount is attached to the month the event takes place in, not the month it was confirmed. A deposit paid in advance does not pull revenue forward: it is the delivery that triggers the count.
The direct consequence: the Accounting view curve follows the real rhythm of your activity on the ground, month by month, rather than the rhythm of your confirmations.
Confirmed net revenue
The total adds up the « Revenue » (excl. tax) of confirmed events whose date falls in the period, plus the « Cancellation fee » (excl. tax) of cancelled events, attached to the month of cancellation. Sent-but-unsigned quotes and open holds are not included: they belong to the pipeline, tracked in the « Commercial » view.
Revenue per guest
Revenue per guest divides revenue by the number of people hosted. It is a unit-value indicator: it reveals whether you are moving upmarket or filling at low prices, independently of the number of events.
It is only computed on events where PAX is set: a missing PAX excludes the event from this ratio without distorting the revenue total.
Forecast revenue
Forecast is the net total of events already confirmed whose delivery date is still ahead. It is your order book: secured revenue that has not yet been delivered, not unsigned quotes.
When you include upcoming months in the period (« Next 6 months », « Next 12 months »), those months appear shaded on the « Global Performance » chart. The « Forecast revenue » card always shows the full upcoming total, whatever the period.
The by-venue analysis
The revenue breakdown by venue splits confirmed revenue across your venues. It highlights those that concentrate most of the activity and those that remain underused, to guide your sales efforts.
Metrics reference
Here is each metric of the Accounting view, with its exact definition.
- « Total Revenue Excl. Tax »: « Revenue » (excl. tax) of confirmed events, dated at delivery, plus cancellation fees (excl. tax) dated at cancellation.
- « Avg Revenue Excl. Tax/Event »: total revenue divided by the number of confirmed events.
- « Revenue/guest »: revenue excl. tax divided by guest count, over events held in the current month and the previous 11 months that have both an amount and a guest count. It does not follow the selected period.
- « Forecast revenue »: net total of all confirmed events whose date is in the future, whatever the selected period. It is your order book, not unsigned quotes.
- « Global Performance »: revenue excl. tax (area) and number of events (line), month by month, with upcoming months shaded.
- « Venue Performance »: the same chart for a single venue, picked in the « Select a venue » list.
- « Revenue by Venue »: for each venue, revenue, number of events, share of total revenue and the « Excl. tax/event » amount.
How it works
- Open « Reports », click « Events », then « Accounting ».
- Choose the period. You can include upcoming months to see your forecast.
- Read the totals, the performance chart (revenue + number of events) and the revenue breakdown by venue.
The numbers recompute instantly each time you change the period: no manual generation or export is needed to get an up-to-date reading.
Loaded history covers the current month and the previous 11 months, plus the next 12 months. Older events do not appear, even with « All data ».
Edge cases
- A confirmed event with no PAX set counts in total revenue but is excluded from the revenue-per-guest calculation.
- A confirmed event with a future date counts in « Total Revenue Excl. Tax » if the selected period includes its month. To see realized revenue only, end the period at the current month.
- A sent-but-unsigned quote never appears here: it stays in the Commercial view pipeline.
- An event confirmed within the period but delivered beyond it does not weigh in that period's realized total.
- A cancelled event with a « Cancellation fee » (excl. tax) adds that fee to the revenue of the month of cancellation, without counting as an event.
Tip: already-confirmed upcoming months appear shaded. That is your real forecast.
Best practices
- Fill in guest count (PAX) to make revenue per guest reliable.
- Keep your event statuses up to date: only confirmed ones feed revenue.
- Watch the forecast to anticipate the coming months.
- Check each event's delivery date: it determines the month it is counted in.
- Compare the by-venue breakdown regularly to identify your most profitable venues.
Troubleshooting
Problem: an expected event does not appear in revenue. Cause: it is not in the confirmed status, or its delivery date falls outside the chosen period. Solution: confirm the event and check that its delivery date falls within the period.
Problem: revenue per guest looks inconsistent. Cause: some confirmed events have no PAX set. Solution: fill in the guest count on those events so they enter the ratio.
Problem: expected revenue is missing although the quote was sent. Cause: the quote is not signed yet, so the event is not confirmed. Solution: the signature confirms the event automatically; meanwhile, track it in the Commercial view (« Open pipeline »).
Real-world example
Looking at the period, a venue sees €142,000 of confirmed delivered revenue and €38,000 already booked for upcoming months. In the by-venue breakdown, the main room is 70% of revenue: the team knows where to focus.
By cross-checking this total against average revenue per event, the manager understands whether the €142,000 comes from a few large events or from many smaller bookings: two very different activity models to steer.
Another example
A venue preparing its yearly budget extends the period to the next six months. The shaded zone shows €38,000 of forecast: these are events already confirmed, to be delivered. The manager knows that a share of the coming quarter is already secured, even before chasing the pipeline.
If revenue per guest drops from one check to the next (the card always covers the last twelve months) while the number of events rises, that signals low-price filling: an indicator to watch in order to protect margin.
FAQ
Do sent but unsigned quotes count?
No. Only confirmed events feed revenue, along with the cancellation fees of cancelled events. Your open pipeline is tracked in the « Commercial » view (« Open pipeline »).
Does forecast revenue include unsigned quotes?
No: it is the total of events already confirmed whose delivery date is in the future.
Why does the Accounting view reason by delivery date?
Because it reflects revenue actually delivered, month by month. To reason by confirmation date, use the Commercial view.
Does an event without PAX distort total revenue?
No. Its amount counts in total revenue; only revenue per guest ignores it, for lack of a guest count.
How do I see my forecast?
The « Forecast revenue » card always shows it. To see it month by month, pick « Next 6 months » or « Next 12 months »: upcoming months appear shaded on the chart.
Is revenue net or gross?
The Accounting view reasons in net amounts: total net revenue is the sum of net amounts of confirmed events.
Do I need to export or refresh to get up-to-date numbers?
No: the view recomputes from your events every time you open it, with no spreadsheet to maintain by hand.
See also
Bring every event inquiry into one queue.