Budget and revenue per event

Set the planned budget on each event (sidebar). Revenue is aggregated in Reports (signed quotes, by venue and owner); no expected-revenue field on the event card.

Budget and revenue per event

Each event in Joinways has financial fields that let you track the planned budget and revenue. This data then feeds into the Reports section for an overall view of your business.

Financial fields

On the event page, in the side panel, you'll find:

Budget — the estimated cost for this event (expenses, purchases, subcontracting). This field is free-form and editable at any time.
Expected revenue — the projected revenue for this event.
Confirmed amount excl. tax — the total of signed quotes, automatically calculated by Joinways.
Currency — the currency used (EUR by default, configurable per venue).

How to use them

Enter the budget when creating or updating the event. The confirmed amount updates automatically when a quote is signed. Expected revenue lets you project your revenue even before signing.

💡 These fields are optional. If you don't fill them in, reports will only show amounts from signed quotes.

In reports

Financial data from your events is aggregated in the Reports section:

Commercial view — revenue by confirmation date, pipeline, average sales cycle.
Accounting view — revenue by event date.
Metrics by venue and owner — compare team and venue performance.

Interpreting your metrics

The projected budget and actual revenue are two sides of the same coin. Monitor the gap between them to identify underperforming events or those where you exceeded expectations. A consistent gap may indicate a pricing issue or an upsell opportunity.

Quote-to-invoice conversion rate — if this ratio is low, your quotes may be too high or not detailed enough.
Average revenue per event — track this metric monthly to detect seasonal trends.
Cost per head — divide the budget by attendance to compare profitability across event types.

Best practices

Enter the budget as early as the negotiation phase, even if it's an estimate. Update it as the quote is refined. After the event, adjust the actual revenue to account for extras billed or discounts given.

💡 Compare budget and actual revenue in the Reports section to identify your most profitable events by category.

What is the difference between budget and revenue?

The budget is the projected amount set before the event. Revenue is the amount actually collected after invoicing. The gap between the two helps you refine future estimates.

How can I increase the average revenue per event?

Systematically offer add-ons (premium décor, extended hours, upgraded catering) in your quotes. Adding a 'Recommended options' section to quotes increases the average basket by 15–25%.

Troubleshooting

Revenue shows 0 despite confirmed quotes?

Revenue is calculated from confirmed quotes and paid invoices. Make sure the quote status is set to 'Confirmed' and payments are recorded.

Budget field is empty?

The budget must be entered manually on the event page. It is not calculated automatically from quotes.

FAQ

Does the budget affect reports?

The budget is an internal indicator. Revenue reports rely primarily on the confirmed amount (signed quotes).

Can I edit the confirmed amount?

No, this field is auto-calculated from signed quotes. Edit the quote to adjust the amount.

Can I export budget data?

Yes. Use the export feature from the events list to download a CSV with budget and revenue figures for each event.