Unique venues
Unique venue management software, from inquiry to event day
Rooftop, loft, boat, studio, or gallery: you rent out a venue with its own rules, a capacity, an end time, and tricky access. Joinways receives your inquiries, applies your hours to each space, and puts your terms on every proposal and every BEO.
30-day free trial, no credit card. From $69 per venue per month, unlimited users.
Your venue has strict rules, and they get lost between inquiry and event day
You repeat the capacity, end time, and access in every reply, retype them in every proposal, and remind the AV tech the day before. At every handoff, a detail slips. Here's where it breaks down.
Inquiries come through several platforms, email, and your form, and every time you check whether the guest count fits the requested space
With JoinwaysEvery inquiry is read in the inbox, with the space requested. On the event, a guest count above the space's capacity for its layout is flagged
An evening event gets confirmed past the allowed end time, or its load-in cuts into the previous day's shoot
With JoinwaysEach space has its hours and its setup and teardown time. An event outside those hours, or one that overlaps another, is flagged before you confirm
Your pricing depends on the half-day, the evening, overtime, and cleaning: every proposal gets recalculated by hand
With JoinwaysYour catalog holds your formats (half-day, day, evening, overtime hour, cleaning), as a flat rate, per person, or tiered. An amendment adds the extra hours
The security deposit and the certificate of insurance get chased at the last minute, if they get chased at all
With JoinwaysThe proposal prints the security deposit and the liability insurance you require. The signature confirms the date, and the deposit invoice follows, payable through your Stripe account
The AV tech, the caterer, and the security team show up without the codes, the loading access, or the sound cutoff time
With JoinwaysThe BEO goes to the AV tech, the caterer, and security through a personal link, always up to date. Access codes show only for your team and vendors. You see who has read it
Related product pages: Clients
The product, screen by screen
What you can check during the trial
On your own inquiries, alongside your current tools.
A multi-day shoot, one event
The days follow one another on the same event, and the BEO keeps the details for each day: access, hours, and allowed areas.
The F&B minimum, checked
Each space can have its own F&B minimum. A proposal that falls short is flagged, with the missing amount.
To connect your inbox
Gmail or Outlook connects in two minutes. Platform inquiries that land in that inbox are read without changing anything on the platforms' side.
Your formats, and what Joinways does for each
Short, technical formats with tight hours.
Company parties, launches, and cocktail receptions
Load-in in the afternoon, the event in the evening, load-out overnight: each phase takes up the space on the calendar, and the end time is written on the BEO.
Film and photo shoots
Rented by the half-day or the day, over one or several days. The BEO gives the access points and allowed areas for each day.
Happy hours, dinners, and private events
Often one space for a few hours: the proposal starts from your evening package, with catering and drinks on their own lines.
Go further: Inquiries · Proposals & e-signature
How to choose unique venue management software
Your venue has its rules: capacity, hours, access, neighbors. Five points to check so the software applies them to every rental, and what Joinways does.
Capacity is checked per space and per layout
Your rooftop doesn't hold the same number of guests standing and seated. Check that the software keeps a capacity per layout and compares it with the requested guest count. In Joinways, each space has its capacity in theater, banquet, cabaret, or reception layout. A guest count above the chosen layout's capacity is flagged on the event.
The end time applies before you confirm
An event confirmed past the allowed end time is hard to undo. Check that the tool knows each space's hours and its load-in and load-out time. In Joinways, an event outside those hours, or one that overlaps another, is flagged before you confirm. You can also decide that it gets blocked.
Your short formats price without math
Half-day, evening, overtime hour, cleaning, F&B minimum: your pricing fits in a few lines, but they combine. Check that the catalog keeps them all. Joinways prices as a flat rate, per person, or tiered, and flags a proposal below the space's F&B minimum. After signature, an amendment adds the extra hours.
The security deposit and insurance are written on the proposal
These terms belong on what the client signs, not in an email the day before. Check that the proposal and the contract print them by default. In Joinways, you set the security deposit amount, its return period, and the liability insurance you require once. Joinways doesn't collect the security deposit: it writes it on the proposal and the contract.
Vendors arrive with the access details
Your AV tech, caterer, and security need the codes, the delivery entrance, and the sound cutoff time. Check that the tool sends them an up-to-date sheet, without showing those details to the client. In Joinways, the BEO has a client version and a team version. Each vendor receives a personal link, and you see who has read it.
Frequently asked questions
The essentials: running a unique venue
- Inquiries from booking platforms, email, and your website form in one inbox
- Hours per space: an event that runs past the rooftop's end time is flagged, or blocked if you choose
- A catalog by the half-day, day, or evening, with overtime and cleaning on separate lines
- The security deposit and the liability insurance you require printed on every proposal
- A BEO that opens with your house rules, sent to every vendor
What is unique venue management software?
Do party and shoot inquiries for a unique venue reach Joinways from booking platforms?
Can I rent by the half-day or the evening and bill overtime?
How do I rent out the rooftop without closing the whole venue?
Do the security deposit and insurance show on the proposal?
I run the venue alongside another business. How much time does it take?
What software should I use to manage a unique venue?
How much does unique venue management software cost?
Can I set an F&B minimum for a rooftop or a bar?
Can I rent the same space for a shoot during the day and an event at night?
Can my business partner and my production manager have their own access?
Can the client pay the deposit online?
Pricing is public: from $69 per venue per month depending on venue size, with a 30-day free trial. See pricing