Solutions
Solutions for event venues, because every venue sells its dates differently
A restaurant does not sell like a hotel, and a banquet hall does not sell like a conference center. Start from the venue you run, the events you sell or the work that is stuck: inquiries, proposals, the calendar.
By venue type
One page per family of venues: its vocabulary, its scheduling constraints, and the inquiries it actually receives.
Historic estates
Rooms, lodging, grounds, and vendors for one event, tracked in one place.
Reception & banquet halls
Venue-only or catered packages, holds, change orders, and turnaround time between bookings.
Unique & unusual venues
Capacity, end time, deposit, and house rules, kept from inquiry to load-out.
Cultural venues & museums
Private events that follow the institution's rules, approved by each team.
Conference centers
Multiple rooms, multiple days, multiple proposal versions, without losing the right one.
Restaurants & rooftops
Private room or full buyout, group menus, and deposits, without sacrificing service.
Hotels & resorts
Meetings and banquets with rooms, meals, and lodging, alongside your PMS.
Coworking & flex spaces
Sell your rooms for events without taking them from members by mistake.
By event type
Two ways of selling the same space: a corporate offsite is negotiated with a company and its approval cycle, a private party with an individual.
By need
Inquiries scattered across inboxes, a proposal that takes too long, a calendar no one trusts: one page per topic.
Venue management software
Inquiries, calendar, proposals, and BEOs connected, with nothing retyped between steps.
Manage incoming inquiries
Every inquiry in one inbox, with the ones still waiting for a reply up front.
Event venue CRM
Each client's and company's history, ready for the day they come back.
Venue booking calendar
Visible holds, flagged conflicts, and a signature that confirms the date.
Proposals & e-signature
A proposal ready when the event is created, following the headcount and each line's tax.
Guides & examples
Four complete examples (a BEO, a proposal, a venue rental agreement and a run of show) and three methods: managing incoming inquiries, sorting them and replying faster.
Banquet event order (BEO) template
Free Excel and PDF template, with a filled-in example for a 120-guest dinner.
Run of show template
Setup, program, teardown: a time and a space on every line.
Event proposal template
Line items by section, per-person pricing, tax, deposit, and cancellation terms.
Venue rental agreement template
Parties, dates, deposit, cancellation schedule, guaranteed count, liability.
How to manage venue inquiries
Gather, assign, read, reply, release: the method step by step.
How to qualify inquiries
Date, headcount, budget, who's asking: the grid for what to handle first.
Reduce response time
Measure your real response time, then remove what slows it down.
Compare alternatives
What each tool does well, what it doesn't do, and the kind of venue it was built for, including the cases where Joinways is not the right answer.
Spreadsheets and larger systems
Excel & spreadsheets
What your spreadsheet does well, what it can't know, and how to switch.
Delphi / OPERA S&C
For the independent hotel that sells its meeting space from its inbox.
Momentus (Ungerboeck)
For a venue that runs on a steady flow of inquiries to price.
Yesplan
Yesplan schedules your programming; Joinways sells your space rentals.
What you may be using today
Tripleseat alternative
For a venue whose inquiries arrive by email and platforms, and that prices with VAT.
Perfect Venue alternative
The same simplicity, for inquiries that don't all come through a form.
Event Temple alternative
For a venue with no hotel rooms or group sales.
Cvent alternative
Cvent brings RFPs; Joinways handles the rest of your inquiries.
Planning Pod alternative
Planning Pod equips event planning; Joinways equips selling your spaces.
HoneyBook alternative
A calendar by space, multi-rate tax proposals, and a BEO for the caterer.