Every event organized, from quote to event day
Once an inquiry becomes an event, track everything in one place: availability, proposals, contracts, and client communication. No more scattered spreadsheets.
Replace your scattered tools with one simple system
Pipeline, calendar, emails and tasks — all connected.
Availability that's always accurate
No more double-bookings. See all your venues and spaces in one unified calendar. Your team always knows what's available.
- Multi-venue & multi-space in one view
- Instant conflict warnings before you save
- Day, week, and month views
- Optional sync with Google or Outlook
Email history for each event
Every email exchanged with a client is linked to their event. Open an event, see the full conversation: no need to search your inbox.
- Emails linked to the event
- Reply directly from the event page
- Full thread visible to your team
The calendar knows your closures before you do
A venue doesn't operate 365 days a year. Annual closure, winter works, a reserved weekend: declare these periods once and they show up everywhere, from the calendar to the event creation form.
Closure periods
Holidays, works, a private event: the period is blocked for the venue and, if you choose, inherited by all its spaces. Your call: a simple warning, or blocking event creation on those dates.
Public holidays, imported
Your country's official public holidays import in one click for the year and appear as closures in the calendar.
School holidays by zone
The school holidays for your venue's zone tint the calendar. Purely informational, never blocking: you see at a glance why seminar demand collapses in the second week of February.
Everything else you need, built in
Event details
All key event info on one page: dates, spaces, guests, budget, contacts and status.
Quotes & proposals
Stunning proposals with e-signatures.
Function sheets
The function sheet adapts to the event type. For a wedding: catering (menu, cocktail hour, allergies), technical (sound, lighting), coordination (ceremony, seating plan) and vendors, with their role and phone number. For a seminar: food and beverage, technical, front-of-house. PDF export, shared in one click with your teams and vendors.
Pipeline
Drag events through your stages. See what needs attention and what revenue is landing this month.
Tasks & reminders
Reminders and tasks created automatically based on event type.
Documents & files
Contracts, floor plans, photos: all linked to the event.
Internal notes
Client preferences and requests your team will actually see.
Activity log
Who did what, when. Complete audit trail for every event.
Saved views
Save your favorite filters and layouts. One click to see your pipeline, a venue's events or overdue tasks.
What is event management software for venues?
Event management software brings together everything a venue has to track: incoming inquiries, the space calendar, quotes, contracts, client conversations, and function sheets. Where a shared calendar only shows time slots, it links every booking to its quote, its emails, and its tasks.
Joinways is built for venues that host events: reception halls, restaurants with private dining, hotels with meeting rooms, estates and unique spaces. Multiple spaces, holds to watch, deposits to collect, teams to brief on the day — that's exactly the ground the tool covers.
What separates it from a generic tool is the business it's built for. Statuses keep holds distinct from confirmed bookings, the calendar thinks in spaces, and the event turns into a function sheet (BEO) for kitchen and service. Nothing to bend, nothing to hack together.
From inquiry to event day, in four steps
- 01
The inquiry arrives
Form, email or phone — every detail (date, headcount, budget) is extracted and structured into a record, ready for your reply.
- 02
A hold is placed
You block the slot on the calendar and send the quote. The hold is visible to the whole team, so availability stays accurate.
- 03
The booking is confirmed
The client signs the quote online and you generate the deposit invoice. The hold becomes a confirmed booking; the slot is locked.
- 04
Event day is prepared
The function sheet (BEO) is generated from the event: schedule, menu, equipment. Kitchen, service and vendors all know what to prepare.
Why not a spreadsheet and a shared calendar?
Many venues start that way. Then the inquiries pile up and the cracks show: a hold forgotten in the calendar, a quote nobody can find the latest version of, an email left unanswered over a weekend. Each tool works on its own, but nothing connects them.
Dedicated software removes those blind spots. Availability, quote, contract and conversation all live on the same event record, so when something changes, it changes everywhere and your team works from a single source.