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Calendar & event management

Every event organized, from quote to event day

Once an inquiry becomes an event, track everything in one place: availability, proposals, contracts, and client communication. No more scattered spreadsheets.

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Replace your scattered tools with one simple system

Sales tracking, calendar, emails, and tasks — all connected.

Core feature

Availability that's always accurate

No more double-bookings. See all your venues and spaces in one unified calendar. Your team always knows what's available.

  • Multi-venue & multi-space in one view
  • Instant conflict warnings before you save
  • Day, week, and month views
  • Optional sync with Google or Outlook
Built into each event

Email history for each event

Every email exchanged with a client is linked to their event. Open an event, see the full conversation—no need to search your inbox.

  • Emails linked to the event
  • Reply directly from the event page
  • Full thread visible to your team

Everything else you need, built in

Event detail page with dates, spaces and contacts

Event details

All key event info on one page: dates, spaces, guests, budget, contacts and status.

Quote and proposal builder for events

Quotes & proposals

Stunning proposals with e-signatures.

Function sheet with event schedule

Function sheets

Generate function sheets for kitchen, service, and operations with PDF export. Everyone knows exactly what to prepare — share with your team or vendors in one click.

Event sales tracking with drag-and-drop stages

Sales tracking

Drag events through your stages. See what needs attention and revenue coming this month.

Prepared task list and reminders for events

Tasks & reminders

Reminders and tasks created automatically based on event type.

Documents and files attached to event

Documents & files

Contracts, floor plans, photos—all linked to the event.

Internal team notes on event preferencesInternal notes overlay with client requests

Internal notes

Client preferences and requests your team will actually see.

Event activity log and audit trailEvent activity log and audit trail

Activity log

Who did what, when. Complete audit trail for every event.

Saved views

Save your favorite filters and layouts. One click to see your sales tracking, your venue's events, or overdue tasks.

What is event management software for venues?

Event management software brings together everything a venue has to track: incoming inquiries, the space calendar, quotes, contracts, client conversations, and function sheets. Where a shared calendar only shows time slots, it links every booking to its quote, its emails, and its tasks.

Joinways is built for venues that host events: reception halls, restaurants with private dining, hotels with meeting rooms, estates, and unique spaces. Multiple spaces, holds to watch, deposits to collect, teams to brief on event day — that is exactly the scope the tool covers.

What separates it from a generic tool is the trade itself. Statuses keep holds distinct from confirmed bookings, the calendar thinks in spaces, and the event turns into a function sheet (BEO) for kitchen and service. Nothing to bend, nothing to hack together.

From inquiry to event day, in four steps

  1. 01

    The inquiry arrives

    Form, email, or phone: every detail — date, headcount, budget — is extracted and structured into a record, ready for your reply.

  2. 02

    A hold is placed

    You block the slot on the calendar and send the quote. The hold is visible to the whole team, so availability stays accurate.

  3. 03

    The booking is confirmed

    The client signs the quote online and you generate the deposit invoice. The hold becomes a confirmed booking; the slot is locked.

  4. 04

    Event day gets prepared

    The function sheet (BEO) is generated from the event: schedule, menu, equipment. Kitchen, service, and vendors know what to prepare.

Why not a spreadsheet and a shared calendar?

Many venues start that way. Then inquiries grow and the cracks show: a hold forgotten in the calendar, a quote nobody can find the latest version of, an email left unanswered over a weekend. Each tool works — nothing connects them.

Dedicated software removes those blind spots. Availability, quote, contract, and conversation live on the same event record. When something changes, it changes everywhere — your team works from a single source.

Frequently asked questions about event management

Can I manage several venues and spaces in one calendar?
Yes. All your venues and spaces appear in one unified calendar, in day, week or month view. Your team always knows what is available.
How does Joinways prevent double bookings?
A conflict alert appears before saving whenever two events overlap on the same space. Holds and confirmed bookings are kept distinct, so the status of every slot is clear.
Does the calendar sync with Google Calendar or Outlook?
Yes, optionally. Events sync with Google Calendar or Outlook in both directions: a booking confirmed in Joinways shows up in your calendar, and changes stay up to date everywhere. Availability stays accurate, even for colleagues who check their usual calendar.
Can I generate function sheets (BEOs)?
Yes. Function sheets are generated for kitchen, service and operations, with PDF export. You share them in one click with your teams or vendors.
Are client exchanges visible on the event?
Yes. Every email exchanged with the client is attached to its event, with no typing. You reply directly from the event page, and the whole team sees the full thread.
How do I track inquiries through to confirmation?
Sales tracking shows every inquiry at its stage, from first reply to confirmation. You drag events from one stage to the next, keep holds distinct from confirmed bookings, and see the revenue expected for the month.
What is a function sheet (BEO)?
BEO stands for Banquet Event Order: the function sheet that gathers everything your teams need to know for event day. Schedule, menu, setup, equipment, contacts: in Joinways it is generated from the event and exported as a PDF, ready to share with the kitchen, the service team, or a vendor.
What types of venues is Joinways for?
Venues that host events: reception halls, restaurants with private dining, hotels with meeting rooms, estates, and unique spaces. If you track inquiries, a space calendar, and quotes, the tool covers your day-to-day — with a single space or across several venues.
How long does setup take?
About fifteen minutes for the essentials: create your spaces, connect your email and your calendar. You can also import your history — contacts and past events — so you start with your data rather than an empty tool.

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Related product pages

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Related resources

BlogDocumentation

Ready to manage your events with clarity?

From quote to event day, everything in one place. Set up takes 15 minutes.

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