Every event organized, from quote to event day
Once an inquiry becomes an event, track everything in one place: availability, proposals, contracts, and client communication. No more scattered spreadsheets.
Replace your scattered tools with one simple system
Sales tracking, calendar, emails, and tasks — all connected.
Availability that's always accurate
No more double-bookings. See all your venues and spaces in one unified calendar. Your team always knows what's available.
- Multi-venue & multi-space in one view
- Instant conflict warnings before you save
- Day, week, and month views
- Optional sync with Google or Outlook
Email history for each event
Every email exchanged with a client is linked to their event. Open an event, see the full conversation—no need to search your inbox.
- Emails linked to the event
- Reply directly from the event page
- Full thread visible to your team
Everything else you need, built in
Event details
All key event info on one page: dates, spaces, guests, budget, contacts and status.
Quotes & proposals
Stunning proposals with e-signatures.
Function sheets
Generate function sheets for kitchen, service, and operations with PDF export. Everyone knows exactly what to prepare — share with your team or vendors in one click.
Sales tracking
Drag events through your stages. See what needs attention and revenue coming this month.
Coca-Cola 
Loom 
American Express 
Walmart 
Vercel Tasks & reminders
Reminders and tasks created automatically based on event type.
Documents & files
Contracts, floor plans, photos—all linked to the event.
Event is a full-day offsite with workshops. Client expects a quiet setup in the morning and a more relaxed atmosphere in the evening. They are very detail-oriented on timing and room layout. Make sure AV is tested early and coffee is ready by 8:45am.
Client is budget-motivated. Lucy turnaround and confirm internally. Emphasize the offer and flexibility to close quickly. High chances if this first event goes well.
Internal notes
Client preferences and requests your team will actually see.
Activity log
Who did what, when. Complete audit trail for every event.
Saved views
Save your favorite filters and layouts. One click to see your sales tracking, your venue's events, or overdue tasks.
What is event management software for venues?
Event management software brings together everything a venue has to track: incoming inquiries, the space calendar, quotes, contracts, client conversations, and function sheets. Where a shared calendar only shows time slots, it links every booking to its quote, its emails, and its tasks.
Joinways is built for venues that host events: reception halls, restaurants with private dining, hotels with meeting rooms, estates, and unique spaces. Multiple spaces, holds to watch, deposits to collect, teams to brief on event day — that is exactly the scope the tool covers.
What separates it from a generic tool is the trade itself. Statuses keep holds distinct from confirmed bookings, the calendar thinks in spaces, and the event turns into a function sheet (BEO) for kitchen and service. Nothing to bend, nothing to hack together.
From inquiry to event day, in four steps
- 01
The inquiry arrives
Form, email, or phone: every detail — date, headcount, budget — is extracted and structured into a record, ready for your reply.
- 02
A hold is placed
You block the slot on the calendar and send the quote. The hold is visible to the whole team, so availability stays accurate.
- 03
The booking is confirmed
The client signs the quote online and you generate the deposit invoice. The hold becomes a confirmed booking; the slot is locked.
- 04
Event day gets prepared
The function sheet (BEO) is generated from the event: schedule, menu, equipment. Kitchen, service, and vendors know what to prepare.
Why not a spreadsheet and a shared calendar?
Many venues start that way. Then inquiries grow and the cracks show: a hold forgotten in the calendar, a quote nobody can find the latest version of, an email left unanswered over a weekend. Each tool works — nothing connects them.
Dedicated software removes those blind spots. Availability, quote, contract, and conversation live on the same event record. When something changes, it changes everywhere — your team works from a single source.
Frequently asked questions about event management
Can I manage several venues and spaces in one calendar?
How does Joinways prevent double bookings?
Does the calendar sync with Google Calendar or Outlook?
Can I generate function sheets (BEOs)?
Are client exchanges visible on the event?
How do I track inquiries through to confirmation?
What is a function sheet (BEO)?
What types of venues is Joinways for?
How long does setup take?
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Ready to manage your events with clarity?
From quote to event day, everything in one place. Set up takes 15 minutes.