The venue that quotes first wins the deal
Event planners compare three to five venues. While you're still formatting a document, they've already picked someone faster. Create stunning proposals in minutes, not hours.
(morning & afternoon)70€8.0010 %€560.00Two coffee breaks including coffee, tea, juices, pastries, and fresh fruit for all participants.
Product Catalog
Menus, packages, spaces — pick them and assemble the quote in a few clicks.
Prefilled quotes
Joinways drafts a quote from the inquiry; you approve it before it goes out.
E-Signatures
Legally binding signatures from any device.
Invoicing & Deposits
Generate invoices and collect deposits in one click.
Quote drafted from your past signed events and the venue catalog
Nothing is sent. You review and adjust before sending.
The inquiry lands, the quote is already drafted
As soon as an inquiry becomes an event, Joinways reads its details and drafts a quote from your catalog and your past signed quotes. No more starting from a blank page — you start from a draft and fine-tune it, and nothing goes out without you.
The inquiry is read for you
Date, guest count, budget and event type are picked up automatically from every inquiry, whether email, Instagram or WhatsApp.
A quote drafted from your history
Joinways pulls the right items from your catalog and leans on your signed quotes to anchor the pricing — spaces, menus, extras, all already costed.
You stay in control
The draft waits for you in the Quotes tab. You adjust, approve and send. Automatic when the event is created, or on demand, but never without your say-so.
Or build it exactly the way you want
Start from the prepared draft or from a blank quote — either way, you stay in control. Your product catalog, your branding, your pricing rules: everything is editable, right down to the line.
Product catalog
Venues, menus, services, packages: all pre-configured with prices and descriptions. Each line carries its own VAT rate (20% on the room rental, 10% on catering, for example): totals excl. tax, VAT and incl. tax are calculated for you.
Margin calculation
Set your costs and watch your margin update in real time. Know exactly what you're making on every quote.
Branded output
Your logo, your colors, your terms and conditions — professional proposals every time.
From proposal to payment in one flow
Send beautiful web proposals. Your client signs online and you generate the invoice — all in one continuous flow.
Web proposals
Clients view your quote online from any device. No PDFs to download.
One-click signature
Legally binding e-signatures. No printing, no scanning, no emailing back and forth.
One-click invoicing
Generate invoices and payment links directly from signed quotes.
And when the decision takes eight months
A wedding gets toured in spring, held as an option in June and signed in September for the following summer. In between, follow-up makes the difference, not how fast you hit send. Joinways keeps the thread for you.
The option holds the date, the quote holds the terms
The slot goes on the calendar as an option, visible to the whole team, and the quote carries its validity date. Nobody resells that Saturday by mistake.
The follow-up goes out even if you forget
An automation can follow up when an event has sat in option status for a number of days you choose. A ready-made template is included: you adjust the wording and the delay.
Deposit at booking, balance before event day
Deposit as a percentage or a fixed amount, security deposit, payment terms, accepted methods: the conditions appear on the quote, and the deposit and balance invoices are generated from the signed quote.
When the event changes, the signed quote keeps up
The headcount changes, an extra gets added the day before. Create an amendment from the signed quote, have it signed online, and the invoice follows — without redoing the quote or unpicking the original agreement.
Amendments in a few clicks
Start from the signed quote and adjust only the lines that change — headcount, extras, timings. The client re-signs online and the amendment supersedes the original quote.
The change, clear on both sides
Before/after totals and modified lines are highlighted. The client only approves the change; all other terms stay unchanged.
Invoicing stays aligned
Deposits already paid stay attached to the original quote, and only the balance is re-invoiced on the amendment. The full history stays with the event.
Amendment #1
Awaiting client signature
All other terms of the initial quote remain unchanged.
Why speed wins in event sales
Real scenarios where being first makes the difference.
Corporate event, tight deadline
They're comparing 4 venues and need to present to their CEO tomorrow. You send a polished proposal in 5 minutes while competitors are still formatting Word documents. First to quote, first to close.
Tour in April, wedding in June the following year
The couple tours on Saturday and you send the quote before they leave the parking lot. The event stays on option, the follow-up goes out on its own, and the date isn't resold in the meantime. They sign, the deposit is paid online, and that Saturday is locked.
Client ready to commit
They love the proposal. Instead of printing, signing, and scanning, they click one button. Legally binding signature captured, confirmation email sent in real time. No friction, no delays.
Signed tonight, invoice sent
They love the proposal and want to lock in the date. They sign, you generate the invoice and payment link in one click. No back-and-forth, no 'I'll send you a bank transfer tomorrow' that never comes.
What is quoting software for events?
It's a tool that turns an inquiry into a proposal that's ready to sign. You build the quote from a catalog of spaces, menus and services, and the client views it online and signs it electronically. Quote, follow-ups, signature and invoice all stay in one flow.
Unlike a Word template or a spreadsheet, the catalog carries your prices, your descriptions and your costs. The quote comes together in minutes, the margin is calculated as you go, and the layout stays polished on every send.
For a venue, two timelines coexist. A corporate seminar is decided in 48 hours: the first to send a proposal often wins the contract. A wedding is decided over several months: what wins is the option that holds, the follow-up that goes out anyway, and the amendment signed when the guest count firms up. Joinways covers both.
From catalog to deposit, in four steps
- 01
Build
Pick spaces, menus and services from your catalog, or let Joinways pre-fill the quote from the inquiry. Prices and descriptions are already there.
- 02
Send
The client receives an online proposal in your own branding, readable on any device. You can see when it's opened.
- 03
Get it signed
The e-signature takes one click: no printing, no scanning, and legal validity is covered.
- 04
Collect
Invoice and deposit are generated from the signed quote, with a payment link. The date is locked in on the calendar.
Why not a Word or Excel quote?
Because every quote becomes one more document to format, to version, to chase by hand. And the cost of a slip-up is real: a proposal sent too late, an old version signed, a follow-up that never went out.
With an online quote linked to the event, the latest version is the only one, you can see when it's been opened, and the follow-up is drafted at the right moment, ready for you to send. Your time goes into the client relationship, not the paperwork.