Coworking & flex spaces
Coworking event space software.
Meetings, offsites, buyouts.
Your desk-management stack runs memberships and door access, not the sales of your coworking event space. Joinways picks up where it stops: inquiries from your website, marketplaces and email land in one queue per location, proposals go out with e-signature and a deposit the same day, and evenings and weekends stop sitting empty.
The essentials: selling events in a coworking or flex space
A coworking event space makes its margin on everything memberships don't fill: meeting rooms by the day, corporate offsites, product launches, evening and weekend buyouts. Those deals have a real B2B sales cycle (inquiry, proposal, contract, deposit, BEO) that Skedda, OfficeRnD or Nexudus were never built to run, and that meeting room booking software stops short of. Joinways runs exactly that cycle, across every location.
- One queue for every event inquiry: website form, marketplace notification emails (Peerspace, Tagvenue, Giggster), direct emails and Instagram DMs, with dates, guest count and budget extracted on arrival
- A per-space calendar with holds, setup slots and conflict alerts, so an evening buyout of the open floor never collides with your members' Thursday evening
- Structured proposals: room rental, catering and AV as separate lines, each with its own sales tax treatment, a deposit payable online and e-signature
- A BEO (banquet event order) per event that your site team and community managers actually read: layout, guest count, schedule, vendors, member-impact notes
- One pipeline across all locations: each site keeps its calendar, the sales view is consolidated, with response times, conversion and event revenue compared site by site
- Companies already in the building become accounts: the member who books an offsite this quarter is your warmest event lead for the next one
Event revenue is where the margin is, yet it's handled from a community manager's inbox
The membership side is well tooled: access control, desk booking, invoicing. But when a company asks to book the rooftop for a launch or three meeting rooms for an offsite, the request lands in a community manager's inbox, the proposal is rebuilt in a document editor, and nobody owns the follow-up. Multiply that by four locations and the operator can't say which site converts, which channel brings real deals, or how much revenue slipped away unanswered.
- Inquiries scattered across channels: website form, Peerspace or Tagvenue notifications, direct emails, walk-ins relayed on Slack. No single queue, no owner, no response-time clock
- The desk-management tool stops at the door: no event proposals, no e-signature, no deposits, no BEO. The sales cycle happens in documents and inboxes around it
- Private events and members share the same square feet: an event that starts at 6 pm needs setup at 4 pm in a space members use until 5. If nobody writes that down, it ends in an incident
- Multi-site blindness: each location handles its own requests its own way. Pricing drifts, follow-ups depend on who's on shift, and nothing is comparable site to site
- The hidden cost: evenings, weekends and inter-meeting gaps are pure-margin inventory. Every slow answer sends that inventory to the space next door
A real sales cycle for events, on top of the stack you already run
Joinways doesn't touch memberships, desks or access: your existing tools keep doing that. It runs the event side: centralized inquiries, per-space scheduling with setup slots, proposals with online deposit and e-signature, a BEO for the site team, and consolidated reporting across locations.
Related product pages: Clients & companies
- Multi-channel intake: website form, marketplace notification emails, direct email and Instagram DMs land in one queue, with dates, headcount, budget and requested space extracted automatically
- Per-space calendar with holds and conflict alerts: meeting rooms, event floors and the rooftop each have their slots; setup and teardown block the space like the event itself, with member hours flagged
- Structured proposals in minutes: room rental, catering, AV and staffing as separate lines with their own tax treatment, deposit payable online via Stripe, e-signature, and amendments when the guest count moves
- A BEO per event, shared with the site team and vendors: layout, schedule, access instructions, and what members need to know that evening
- Multi-site CRM and reporting: corporate accounts with their event history across locations, prepared follow-ups, and per-site numbers (response time, conversion, event revenue) in one view
Empty hours turn into steady revenue
Built so event revenue gets the same rigor as memberships.
First reply to every inquiry
Dates and headcount are already extracted and each space shows its availability, so your answer goes out while the planner is still comparing venues.
Across all your locations
Each site keeps its own calendar and team; sales management sees one pipeline, with pricing, follow-ups and conversion finally comparable site by site.
Buyouts colliding with members
Setup slots on the calendar, member hours flagged, conflict alerts per space: the 6 pm launch stops being a surprise for the people working until 7.
Figures are illustrative: they describe what a structured process is designed to make possible, not measured Joinways customer results. Actual results vary by venue.
Built for the weeks of a flex operator
Three revenue streams, each with its own rhythm, run from one system.
Related product pages: Inquiries · Proposals & E-signature
Meeting rooms & day meetings
Small, fast deals: a room for the day, coffee and lunch included, decision within 48 hours. Proposal templates priced per person send the answer the same day, and an amendment adjusts the final guest count without rebuilding the booking.
Evening & weekend buyouts
Product launches, happy hours, community events: the deals with the best margin and the most operational risk. Setup slots, vendor list, member-impact notes and neighbor constraints all live on the BEO.
Multi-site corporate accounts
The company that books a quarterly offsite alternating between your locations is your best client. Its account keeps the full history (sites used, budgets, preferred layouts) and follow-ups arrive at its booking rhythm.
Evenings and weekends are where the margin is
A flex operator's fixed costs are covered by memberships; the margin is made on top. Evenings, weekends and inter-meeting gaps are inventory that expires every day, and the operators who monetize it give event sales real attention instead of leaving them to the community team's spare time.
Price the perishable inventory: an unsold Thursday evening is gone forever. Operators who publish clear after-hours packages priced per person fill slots that used to expire silently
Make response time the competitive weapon: event organizers shortlist three or four spaces and marketplaces rank fast responders higher. The first precise answer usually gets the visit
Mine the building: your member companies already know the space, badge in daily, and book offsites somewhere. Treating them as an event pipeline, with real follow-ups, costs far less than finding new clients
Three numbers to steer a flex operator's event business
- Event revenue per site per month, split by format (meeting rooms, offsites, buyouts): the number that shows whether empty hours are actually being sold
- Time from inquiry to first reply with a price, per channel: marketplaces reward it, and direct clients compare you on it
- Conversion rate by channel and by site: marketplace vs website vs member referral, to know where the next hour of sales effort pays most
Renting a desk and selling an evening are two jobs
Access and memberships stay in the tools you already run; event sales need a queue of inquiries, proposal templates, online signature and a BEO. With that in place, community managers spend their time hosting events, sites compare in one view, and member companies get followed up like the accounts they are.
A four-location flex operator turns after-hours events into a managed revenue line
Starting point
Four coworking locations in Austin, a community manager per site, and a desk-management tool that runs memberships well. Event inquiries arrive by form, marketplace and email; each site answers in its own style, proposals leave from personal documents, and management reads event revenue once a quarter, after the fact.
What was put in place
All inquiry channels routed into Joinways with one queue per site. Per-space calendars with setup slots and member hours, proposal templates for the three recurring formats (day meeting, offsite, evening buyout), e-signature with online deposit, and a BEO shared with each site team. The desk-management tool stayed exactly where it was.
What the scenario illustrates
Every inquiry has an owner and a response-time clock. Proposals go out the same day from templates instead of three days later from scratch. Management compares sites on response time, conversion and event revenue per month, and the two sites that answered fastest book the most evenings. Event revenue is now tracked month by month.
Head of sales, flex operator
Illustrative scenario (4 locations, coworking & event spaces)
Illustrative scenario based on typical venue outcomes, not an actual named customer.
Frequently asked questions
We already use Skedda, OfficeRnD or Nexudus. Does Joinways replace them?
How does it work across several locations?
How do after-hours events coexist with members?
Can inquiries from Peerspace, Tagvenue or other marketplaces be centralized?
Can a proposal combine room rental, catering and AV with a deposit?
How long does setup take, and where is the data hosted?
Pricing is public: from $69 per venue per month depending on venue size, with a 30-day free trial. See pricing