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Banquet halls

Banquet hall management software, from inquiry to event day

Your inquiries come in through your website, your email, and booking platforms. Your rooms rent venue-only or with catering, to companies and private clients alike. Joinways follows every rental, from inquiry to signed proposal and BEO.

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30-day free trial, no credit card. From $69 per venue per month, unlimited users.

Illustration of a banquet hall set for a dinner facing the sunset, managed with Joinways
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Where it breaks

Your rentals run through four tools that don't talk to each other

The inquiry lands in an inbox, availability gets checked on a calendar, the proposal gets built in a file, and the caterer gets instructions by email. At every handoff, you retype. Here's where you lose time, and sometimes a date.

Illustration: two people setting chairs around round tables in a banquet hall

  1. Your inquiries come through your website form, your email, and several booking platforms. You lose track of which ones got a reply

    With Joinways

    One inbox for your form, your email, and booking platforms. Every inquiry is read there, and its status shows who replied

  2. A hold for a client who has gone quiet blocks your main hall, while another client asks for the same date

    With Joinways

    A room calendar where holds and confirmed events are visible to the whole team. A follow-up task flags the hold that drags, before another client asks for the date

  3. Venue-only or a catering package, flat rate or per person: every proposal gets rebuilt by hand, and a line gets missed

    With Joinways

    Your packages are set up once, as a flat rate, per person, or tiered, with several tax rates. The proposal is ready as soon as the event is created

  4. The guest count changes a few days out: the proposal, the setup, and the caterer's sheet all need redoing, each in its own file

    With Joinways

    An amendment updates the proposal to the new guest count, and the BEO follows. The caterer confirms their part from the link they receive

  5. Teardown time between two rentals isn't written down anywhere. The next event starts in a room that hasn't been reset yet

    With Joinways

    Each room has its setup and teardown time, counted on the calendar. An overlap is flagged before you confirm

Related product pages: Clients

In Joinways

The product, screen by screen

Illustration: product mock-up with fictional example data (names, venues, and amounts are invented).

In practice

What you can check during the trial

On your own inquiries, alongside your current tools.

2 min

To connect your inbox

Gmail or Outlook connects in two minutes. The inquiries that land there, booking platforms included, are read without changing anything on your end.

The right name on the proposal

The client, the agency that pays, or the booking platform: the proposal and the invoice go to whoever pays.

30 days

Free trial, alongside your tools

The full Pro plan, unlimited users, with 3 e-signatures included. No credit card.

Use cases

Your formats, and what Joinways does for each

The same process for every rental, whoever the client is.

  1. Corporate events

    Offsites, meetings, trainings, parties, and cocktail receptions: the proposal goes out as a flat rate or per person, and the BEO gives your team each room's schedule.

  2. Private events

    Birthdays, weddings, family celebrations: the proposal is signed online, the deposit invoice follows, and the caterer gets a BEO with the end time.

  3. Nonprofits and repeat clients

    Annual meetings, yearly dinners, recurring events: the client history keeps their proposals, and you start from last year's.

Go further: Inquiries · Proposals & e-signature

Buyer's guide

How to choose banquet hall management software

Six points to check during a demo or a trial, on your own inquiries, with what Joinways does for each.

  1. Booking platform inquiries land with the rest

    Check that the software reads booking platform notification emails, not just its own form. Joinways reads the Gmail or Outlook inbox you connect: platforms, your contact address, and your website form land in one inbox. Each inquiry's status shows who replied. You keep replying on the platform when it requires it.

  2. Holds are visible and followed up

    A hold with no answer blocks your main hall. See whether the calendar shows holds to the whole team and whether the tool reminds you to follow up. In Joinways, holds and confirmed events share one calendar, and a follow-up task flags the hold that drags. A hold doesn't expire on its own: you release it yourself.

  3. Your packages price without recalculating

    Venue-only, a catering package, flat rate or per person: the tool should keep these pricing modes in a catalog. Joinways stores each package once, as a flat rate, per person, or tiered, with several tax rates on the same proposal. The proposal is ready as soon as the event is created, and you adjust it before sending.

  4. The calendar counts setup time and combined rooms

    Two rentals can follow each other in the same room, or the main hall can open onto the side room. Check that the software knows each room's setup and teardown time, and its combinations. In Joinways, booking the whole hall blocks its parts, and the other way around. An overlap is flagged before you confirm.

  5. Your caterer works from the latest version

    When the guest count changes, the proposal and the caterer's sheet should move together. In Joinways, an amendment updates the proposal, and the BEO follows. The caterer receives it through a personal link, confirms their part, and you see who has read which version. Joinways has no floor plan tool: the client's plan is attached to the event.

  6. Invoicing starts from the signed proposal

    Check who the invoice can go to and how the deposit gets paid. Joinways addresses the proposal to the client, another company such as an agency, or the booking platform. The deposit is a separate invoice, payable online through your Stripe account, and the final invoice comes from the signed proposal. Invoices can also be issued in QuickBooks or sent to Pennylane.

Frequently asked questions

What software should a banquet hall use?

You rent one or more rooms, venue-only or with catering, for meetings, company parties, cocktail receptions, or private events. Joinways, event venue management software, brings your inquiries together, shows which rooms are free, builds the proposal from your packages, and sends the BEO to your caterer.
  • Inquiries from your website, your email, and booking platforms in one inbox
  • A room calendar with holds and confirmed events, and each room's setup time
  • Proposals built from your packages: venue-only or with catering, flat rate or per person
  • An amendment when the guest count changes, and the BEO follows for the caterer
  • The proposal addressed to whoever pays: the client, an agency, or the booking platform

What is banquet hall software?

It's the tool that follows every rental of your hall: the inquiry, space availability, the proposal, the signature, then the BEO for the caterer and your team. Joinways does it without retyping the same details from one step to the next.

Do the inquiries my banquet hall gets from booking platforms come into Joinways?

Yes. Each booking platform notifies your banquet hall by email, and Joinways reads that email in the inbox you connect. The date, guest count, and stated budget are picked up, just as for an inquiry from your website. You find it in the same inbox as your other inquiries, and you keep replying wherever the platform asks you to.

Can I handle venue-only rentals and catering packages?

Yes. Each package is set up once with its lines and their pricing mode: flat rate, per person, or tiered. The proposal starts from the right package, and you adjust it before sending. A single proposal can carry several tax rates.

How do I work with an exclusive or preferred caterer?

The caterer is recorded on the event and receives the BEO: timeline, guest counts, dietary needs, and house rules. They confirm their part from their link. If they bill the client directly, your proposal covers only the room and your own services.

When is the date actually booked?

When the client signs the proposal online: the event moves from hold to confirmed on the calendar. The deposit invoice goes out next, payable online if you've connected your Stripe account.

Can the proposal be addressed to an agency or the platform?

Yes. By default, it's addressed to the client. You can address it to another company, like an agency or a parent company, or to the booking platform the inquiry came from.

Can one booking use several rooms?

Yes. An event can book several spaces, for example the main hall for the reception and a side room for check-in. Each one shows on the calendar with its setup time.

What software should I use to manage a banquet hall?

Banquet hall software should bring together inquiries, the room calendar, proposals, and the BEO. Joinways does all four, for rooms rented venue-only or with catering, to companies and private clients alike. It doesn't handle point of sale or ticketing, which stay in your current tools.

Is there free hall booking software?

Yes: Joinways has a Free plan with no time limit. It covers 1 venue, 2 spaces, and 10 inquiries a month. Beyond that, inquiries arrive locked and unlock when you move to Pro. To test every feature on all your rooms, the Pro trial lasts 30 days, no credit card.

How much does banquet hall management software cost?

Joinways costs $69 per venue per month, billed annually, for 1 to 5 spaces, $119 for 6 to 12 spaces, and $199 for 13 to 25. Billed monthly, it's $86, $149, or $249. Prices exclude tax and include every feature and unlimited users. Beyond 25 spaces, the plan is custom.

Does Joinways check each room's capacity?

Yes. Each room has its capacity by layout: theater, classroom, banquet, cabaret, reception, U-shape, or boardroom. On the event, you pick the layout, and a guest count above capacity is flagged. A combined room, like the main hall opened onto the side room, has its own capacity.

Does Joinways connect to my calendar and my accounting?

Yes. Confirmed events show up in Google Calendar or Outlook Calendar. Invoices start from the signed proposal and are issued on your Stripe, Qonto, or QuickBooks account. With Pennylane, finalized invoices and credit notes arrive there with the client and the attachment.

Can I bring over my clients and upcoming bookings?

Yes. In Settings, you import your companies, contacts, spaces, catalog, and events from a CSV or Excel file exported from your current tool. Imported events keep their date and status, hold or confirmed. A row already in Joinways is skipped, never overwritten.

Pricing is public: from $69 per venue per month depending on venue size, with a 30-day free trial. See pricing

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Your rentals,
from inquiry to event day

Connect your venue's inbox and see your open inquiries. 30-day free trial, no credit card.

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