Your venue invoices into Xero, soon
The Xero connection is not open yet. It is being built on the accounting foundation already live with Pennylane: invoices finalised in Joinways pushed to the books as they are issued, client and attachment included.
Not connectable yet
Xero appears in the invoicing tab of your integration settings, marked coming soon. Nothing to set up today.
Pennylane works today
The automatic push of finalised invoices and credit notes to accounting already runs with Pennylane. Xero will follow the same path.
Invoicing does not wait
Quotes, signatures and invoices work now, on your Stripe account. Only the automatic hand-off to Xero is pending.
What the Xero integration will do
The gap between billing a venue and keeping its books is a monthly export. That is the gap this connection closes.
Invoices pushed as they are issued
Every finalised invoice will reach Xero with its amounts, its client and its PDF, without an end-of-month export.
Credit notes on the same path
A cancellation produces a credit note, and the credit note follows the invoice it corrects, so the ledger stays coherent.
A sync you can check
Documents synced, pending and in error will be visible in your settings, so nothing fails quietly between the two tools.
What the Xero connection will send
- Finalised invoices, with their amounts and their PDF attachment
- Finalised credit notes, on the same path as the invoices
- Contact records, matched or created in Xero
- Sync statuses: synced, pending, in error
- Nothing else: drafts and quotes do not reach the books
What it will change, day to day
The month-end that stops being an export
At closing, everything is already in Xero: invoices, credit notes, attachments. Nobody exported a CSV or attached PDFs one at a time.
The credit note that stops getting lost
A partial cancellation generates a credit note, and it reaches the books with the invoice it corrects. The accountant sees both, and the file holds together.
Why connect your venue billing to Xero?
A venue that invoices from its event tool and keeps its books in Xero bridges the two by hand: monthly exports, PDFs attached one by one, contacts typed twice. It works until the month someone forgets, and the missing invoice surfaces at closing.
The accounting connection makes that bridge automatic. Invoices and credit notes finalised in Joinways are pushed as they are issued, complete with client and attachment. This already runs with Pennylane; Xero is built on the same foundation.
And in the meantime?
Invoices are still issued from the signed quote, on your Stripe account, and exported to your accountant the way you do it today.
If your books are in Pennylane, the automatic push exists now and needs nothing more than an API token.
