Billing integration
Stripe invoicing, straight from the signed proposal
The proposal is signed; the invoice should not be a second job. With Stripe connected, invoices are prepared from the signed proposal and issued on your own Stripe account, nothing re-typed.
From proposal to invoice
Lines, amounts and client details carry over from the signed proposal. No copy-paste between tools.
Your Stripe account
Invoices are issued on a Stripe account that belongs to your business. Funds and payouts stay yours.
Status in the record
The invoice lives with the event and the client, next to the proposal it came from.
What the Stripe integration does
Billing becomes the last step of the deal, in the same tool as the proposal.
No re-typing, no drift
The invoice is built from the proposal the client signed, so the amounts match it line for line.
Invoices tied to events
Each invoice is attached to its event and client record, so the money side and the operations side tell one story.
Deposits and balances
Event billing rarely happens in one shot. Prepare the deposit at signature and the balance after the event, from the same record.
At a glance
- Category
- Invoicing and payment
- Availability
- Available
- Setup time
- A few minutes, plus Stripe's account verification
- Who can connect
- A workspace owner or admin
- What flows where
- Two-way: invoices go to Stripe, payments come back
- Updates
- Real time, through Stripe's signed notifications
- Needed on the tool's side
- A Stripe Standard account, opened during connection
- Built by
- Joinways (native integration)
Before you start
- Your billing profile filled in: company name, address, tax ID and registration numbers appear on every Stripe invoice.
- Your business and bank details at hand: Stripe asks for them before the account can accept payments.
- An owner or admin role on the Joinways workspace to start the connection.
- A signed or accepted proposal to invoice from, with a valid client email address.
What flows between Joinways and Stripe
- The signed proposal's lines, amounts and client details, carried into the invoice
- Deposit and balance invoices, prepared from the same record
- The invoice status, visible on the event and the client record
- Your business name, address, tax ID and registration numbers, copied from your Joinways billing profile
- Payments, collected on your Stripe account like the rest of your activity
Security and access
- The Stripe account belongs to your business. Payments land on it, and Joinways never holds your funds.
- Joinways creates customers, invoices and credit notes on that account, and updates its business name and address from your billing profile.
- The owner, admins and members can invoice a proposal. Voiding an invoice or issuing a credit note requires billing rights.
- Only owners and admins can connect or disconnect Stripe.
- Payment updates arrive through Stripe notifications whose signature is checked before anything changes.
What it does not do
- Stripe does not email the invoice: you send the payment link from the Joinways email composer.
- A proposal with a global discount cannot be invoiced yet: move the discount onto the lines first.
- Once a deposit is issued on Stripe, the balance of that proposal must go through Stripe too.
- Joinways never writes to your clients about late payments: the workspace owner gets a summary of overdue invoices.
- Disconnecting removes the link in Joinways only. Your Stripe account, invoices and payments stay in Stripe.
How to connect Stripe to Joinways
Connecting opens a Stripe account for your business. Stripe asks for your company and bank details, then brings you back to Joinways.
- 1
Open your integration settings
In Joinways, go to Settings, then Integrations, and choose Stripe.
- 2
Connect your Stripe account
Fill in the business and bank details Stripe asks for. You return to Joinways once they are submitted.
- 3
Check your billing details
Check your billing profile in Joinways: company name, address, tax ID and registration numbers are copied onto your Stripe invoices.
- 4
Invoice from the proposal
From a signed proposal, prepare the invoice in a click, with every line carried over.
Where it helps day to day
The deposit right after signature
The offsite proposal is signed at 3 PM. A few minutes later the deposit invoice is ready with the same lines and amounts, because nothing was retyped.
The balance after the event
The event is over; the balance is prepared from the same record. The client receives an invoice consistent with their proposal and deposit, without a verification round-trip.
The overdue balance you hear about first
Three days after the due date, the owner receives a summary of unpaid invoices with their links. You decide whether and how to follow up with the client.
Why connect Stripe to your event venue software?
Between a signed proposal and a paid invoice there is usually a manual hop between tools: copy the lines into the billing tool, re-type the client, hope nothing drifted. Every manual step delays the cash and risks a mismatch the client will notice before you do.
Connecting Stripe closes the gap. The invoice is generated from the signed proposal, attached to the event, and billed on your own Stripe account. The deal and the payment stop living in two systems that have to be reconciled by hand.
And without the Stripe integration?
Someone copies the proposal into the billing tool by hand, and the deposit invoice goes out when that person gets to it.
And if a line changes between proposal and invoice, the client is usually the one who spots it.
