Comparison
Yesplan alternative for renting out a cultural venue's spaces
Yesplan organizes the internal life of cultural venues: events, rooms, equipment, and staff. Selling your private events and space rentals is not among its features. Joinways takes on that sales side, and Yesplan stays in place.
30-day free trial, no credit card. From $69 per venue per month, unlimited users.
| Criterion | Joinways | Yesplan |
|---|---|---|
| Proposal prepared as soon as the inquiry lands, with your templates and prices | Yes | Partial |
| Pipeline tracking for rentals (statuses, follow-ups, conversion) | Yes | No |
| BEO built from the signed proposal, confirmed by staff and vendors | Yes | Partial |
| Deposit and balance invoiced from the signed proposal, sent to accounting | Yes | No |
Joinways vs Yesplan: what differs for your venue
From inquiry to invoice, step by step: what Joinways prepares on its own, and what the public pages of Yesplan show.
| Criterion | Joinways | Yesplan |
|---|---|---|
| Inquiries read and logged automatically: email, website form, booking platformsNeither Yesplan's manual nor its website describes taking in inquiries by email or from platforms. | Yes | Not verified |
| Proposal prepared as soon as the inquiry lands, with your templates and pricesThe "Quote" report reuses the resources and prices booked on the event, with no link to an inquiry, and needs custom fields set up by the Yesplan team. | Yes | Partial |
| Pipeline tracking for rentals (statuses, follow-ups, conversion) | Yes | No |
| BEO built from the signed proposal, confirmed by staff and vendorsYesplan prints a production sheet and publishes staff rosters in its app; nothing covers outside vendors. | Yes | Partial |
| Deposit and balance invoiced from the signed proposal, sent to accountingYesplan forwards invoice lines to the finance system: invoicing happens outside Yesplan. | Yes | No |
| Proposals with per-line tax and built-in e-signature | Yes | No |
| Setup in half a day, free trialJoinways: $69 to $199 per venue per month billed annually, depending on the number of spaces ($86 to $249 billed monthly). Unlimited users, 30-day free trial with no credit card, and a Free plan with no time limit (1 venue, 2 spaces, 10 inquiries a month). Yesplan is sold as an organization-wide license, priced on the size of the venue (including the number of events). Its FAQ gives an average implementation of 2 to 6 months, with a dedicated manager. | Yes | No |
| Free plan with no time limitJoinways: Free plan with no subscription, 1 venue, 2 spaces, 10 inquiries a month. Yesplan quotes its price on request, by venue size. | Yes | No |
- Yes
- Partial
- No
- Not verified
Comparison published by Joinways, based on public information about Yesplan. "Not verified" means Yesplan's public documentation doesn't answer the question.
Sources: Yesplan integrations · Yesplan FAQ (pricing) · Yesplan manual, report templates · Joinways pricing (public)
Keep your current tool and try Joinways alongside it
Connect your mailbox. For 30 days, Joinways reads incoming inquiries, logs them, and shows you the ones still waiting for a reply. Nothing changes in the tool you use today. Before the trial ends, you get a summary and compare the two on your own inquiries.
30-day free trial, no credit card.
Your mailbox, read-only
Joinways reads incoming inquiries. It never sends anything from your mailbox or changes anything in it.
Nothing goes out to your clients
Proposals are drafted, never sent without you. Your clients never see the trial.
A summary of your trial
Inquiries read and logged, duplicates caught, proposals prepared: the summary gives your own numbers, measured during the trial.
Your clients and events come with you
If you switch, your clients, contacts, and upcoming events import from your current tool's export.
No paying twice
Under contract until a set date? Joinways is free until that contract ends.
The plan for setting up alongside Yesplan, step by step
The trial runs on the rentals mailbox first. Then comes a half-day of setup, without touching internal planning.
What does not migrate: programming, crew schedules, and run sheets stay in Yesplan. Joinways only takes on rental sales and their BEOs.
When: Before setup
Scoping the two sides
What you have at the end: A clear split: internal planning stays in Yesplan, rental sales move to Joinways; a rule set for carrying over signed dates
Who: You, guided by Joinways
When: Before setup
Sales history export & cleanup
What you have at the end: Contacts, companies, and rentals from the last two years gathered (emails, spreadsheets), duplicates set aside
Who: You, guided by Joinways
When: After setup
Free import
What you have at the end: Companies, contacts, and rental history searchable in Joinways, imported by our team
Who: Joinways
When: Setup half-day
Catalog, spaces & tax
What you have at the end: Spaces created, programming entered as blackout periods, catalog with pre-tax and tax-inclusive prices (space, AV, staffing), one test proposal sent and approved
Who: You, with assistance
When: Setup half-day
Connections & training
What you have at the end: The rentals mailbox and website form feed the Joinways inbox; every team member has taken one real inquiry through to the proposal
Who: The rentals team
When: When you choose
Side-by-side routine
What you have at the end: Rental sales run in Joinways; signed dates are carried over to Yesplan following the rule set in phase 1
Who: You
Yesplan runs the programming; your space rentals have no sales tool
Your season lives in Yesplan: performances, rehearsals, load-ins, crews. Alongside it, you rent out the main hall, the lobby, or the terrace for a company party, a cocktail reception, an awards night, or a film shoot. Those sales go through your inbox and booking platforms. Here is where they get lost.
A rental inquiry lands in the general inbox or comes from a booking platform. Nobody owns it, and the reply waits between two load-ins
With JoinwaysYou connect the rentals mailbox: every inquiry, booking platforms included, arrives already read in a shared inbox, with an owner and a status
Before replying, you need to know if the room is free, load-in and load-out included. You wait for the production team to check the schedule
With JoinwaysProgramming slots go in as blackout periods on the space concerned. The calendar shows what's left to rent, setup and teardown time included
The proposal mixes rental, production crew, security, and catering, at several tax rates. Yesplan describes neither proposals nor contracts, so you rebuild it for every rental
With JoinwaysThe proposal is built from your catalog, with a tax rate per line, and signed online. The signature confirms the date, then the deposit goes out on a separate invoice
The client stops replying to the proposal. With no follow-up planned, the date stays blocked in everyone's head, and nobody releases it
With JoinwaysProposal follow-ups go out according to your rules, and every hold stays visible to the whole team until it's confirmed or released
On event day, the caterer, security, and the client's agency need the event instructions, not your internal schedule
With JoinwaysThe BEO is generated from the proposal. Each vendor gets their own link, without prices, and confirms their arrival times there
Related product pages: Clients
The product, screen by screen
What you can check during the trial
On your own inquiries, alongside your current tools.
To connect your inbox
Gmail or Outlook, read-only during the trial. Yesplan and the way you work don't change.
What each space brings in
Win rate, signed revenue, and the occupancy of each space: you know what rentals bring in alongside the programming.
Per venue per month, billed annually
For a venue with 1 to 5 spaces, unlimited users. You only pay for the sales side.
The venues where the gap matters
The same spaces, sold to other clients.
Company parties, awards nights, and corporate conferences
The main hall with its AV and staff, at a flat rate. The BEO gives the production crew the load-in times and the run of show.
Cocktail receptions and dinners in the lobby or gallery
The space, catering, and service on one proposal. The menu the caterer proposes waits for your approval before it goes into the BEO.
Film shoots and space-only rentals
A space-only rental is priced at a flat rate, with load-in and load-out counted in the space's calendar.
Go further: Events · Tool integrations
Other Yesplan alternatives
Other tools that cultural venues compare with Yesplan, with what their websites publish in October 2026.
Artifax
- Best for
- Arts, culture, education, and entertainment venues and organizations, from one site to many
- Price
- Quote-based, depending on size and structure (October 2026)
Artifax, a British company, covers scheduling, artistic programming, event management, a CRM, quotes and invoicing, and reporting. Its three tiers run from Essential, most popular with single-site venues, to Ultimate, multi-site and connected to ticketing and finance. Its customers include Leeds City Council, Salisbury Cathedral, and the National Portrait Gallery. Its pricing page doesn't describe renting spaces to outside clients.
Official siteMomentus
- Best for
- Performing arts centers, museums, cultural centers, and large event venues
- Price
- Quote-based, unlimited users (October 2026)
For performing arts centers, Momentus centralizes rental requests and the calendar of theaters, galleries, and halls, with rule-based holds that prevent double bookings. It shares contracts, sends invoices and collects deposits through Momentus Payments, and integrates with Tessitura ticketing. The price depends on scope, integrations, and data migration, after a review with its team.
Official sitePlanning Pod
- Best for
- Event venues, performing arts venues, museums, hotels, and conference centers
- Price
- Quote-based, after a demo (October 2026)
Planning Pod is built to sell and plan events: a calendar of spaces, proposals sent for signature, and BEOs shared with staff and vendors. It also handles invoices and online payments. It lists performing arts venues and museums among the venues it serves. Its pricing page publishes no prices and mentions no trial: it points you to a demo.
Official site
Frequently asked questions
Which Yesplan alternative fits space rentals at a cultural venue?
- Rental inquiries read in the inbox you connect, website form and booking platforms included
- A calendar of the spaces you rent out, where programming goes in as blackout periods
- Proposals with pre-tax and tax-inclusive totals from your catalog: space, AV, staffing, catering
- A banquet event order for the production crew, front of house, and vendors
Can Joinways and Yesplan run side by side?
When is Yesplan still the right choice?
Can rentals have their own mailbox?
How is a rental invoiced?
How much does Yesplan cost?
Does Joinways have an API, like Yesplan?
How long does it take to set up Joinways alongside Yesplan?
Does Joinways replace the venue's ticketing?
What are the other Yesplan alternatives?
Can we rent out a space while programming uses another room?
Can we try Joinways without touching Yesplan?
Pricing is public: from $69 per venue per month depending on venue size, with a 30-day free trial. See pricing