Public access to an event

Share secure read-only access to your event (function sheet, key info) via a public link, without a Joinways login.

Public access to an event

Public access lets you share a read-only link to your event with clients, vendors or field teams — without them needing a Joinways account.

It's ideal for sharing the function sheet (BEO), key event information or the schedule with someone who doesn't use the platform daily.

Enable public access

Open the relevant event.
In the sidebar or header, look for the Public access option.
Toggle it on.
A unique link is generated. Copy it and share it.

Anyone with the link can view the event in read-only mode. They cannot modify or delete anything.

What's visible

The public page displays the essential event information:

Name, date, times, status
Venue and space
Function sheet (BEO) if filled in
Contact and general info

💡 The public BEO link is separate from the public event link. You can share one without the other.

Disable access

You can disable public access at any time from the same option. The link will immediately stop working.

Use cases

Public access is particularly useful in three situations. First, for sharing a summary with the client without them needing an account. Second, for allowing external vendors (caterer, florist, DJ) to view event details. Third, for sending a validation link to the final decision-maker who isn't your main contact.

Security and control

The public link gives read-only access to the information you've chosen to share. The visitor cannot edit the event, access internal notes, or view financial information. You can disable the link at any time if circumstances change.

Unique link per event — each event generates its own link — no way to access your other events.
No registration required — the recipient clicks and views immediately, no friction.
Instant deactivation — remove access in one click if the client changes their mind or the event is cancelled.

⚠️ Never share the public link on social media or in an unsecured channel — it's meant for targeted exchanges.

Can the client download documents from the public link?

The client can view the shared information, but downloads depend on what you've made accessible. Files attached to the event are not visible through the public link.

Best practices

Share the public access link right after sending the quote. This gives clients a professional event summary page they can share with their own team or stakeholders for review.

💡 Customize which sections are visible before sharing. Hide internal details like budget or team notes to keep the client view clean.

Troubleshooting

Client says the link doesn't work?

Verify the link is still active on the event page. Links can be regenerated if they expire or are deactivated. Share the new link with the client.

Client can't see certain details?

The public page shows only what you've enabled in the event sharing settings. Review which sections are visible and adjust as needed.

FAQ

Does the link expire?

No, the link stays active as long as public access is enabled. Disable it when you no longer need it.

Can my clients edit the event?

No, access is strictly read-only.

Can I password-protect the public link?

Not currently. The link is accessible to anyone who has it. Share it only with intended recipients and disable it when no longer needed.