Electronic signature

Electronic signature allows you to get your clients' agreement quickly and legally.

Legal value

Our electronic signatures comply with eIDAS regulation. They have the same legal value as a handwritten signature.

Send for signature

1. Validate your quote

2. Click "Send for signature"

3. A secure link is generated

4. The client receives an email with the link

Client side

The client can:

• View the quote online

• Download the PDF

• Sign electronically by entering their name

• Receive a signed copy by email

After signature

When the client signs:

• You receive a notification

• Quote status changes to "Signed"

• Signed PDF is available

• You can convert to invoice

Automatic reminders

Configure automatic reminders if the client hasn't signed after X days.

E-signature in Joinways

How the client signs

1. The client receives a public link to the quote (by email from Joinways or a link you share).
2. They open the link in their browser and see the quote summary (lines, totals, terms if any).
3. If shown, they accept the terms via a checkbox, then click Sign (or Sign the quote).
4. They may be asked to enter their name and/or tick a consent box. Depending on your setup, they might draw a signature or simply confirm.
5. Once the signature is recorded, a confirmation appears and the quote status becomes Signed in Joinways.

On your side

• In the event detail, Quotes tab, the quote shows status Signed and the signature date (if displayed).
• The event can automatically move to Confirmed when a quote is signed, depending on your configuration.
• You can then generate an invoice from this signed quote (see the “Invoicing” article).

Best practices

• Verify the client’s email before sending the quote link.
• The quote link is usually unique and may expire after a period or once signed; only share it with the intended client.