Calendar integration
Outlook Calendar, aligned with your venue schedule
Your confirmed events appear in Outlook Calendar. The schedule is managed in Joinways, and the team's Microsoft 365 calendars reflect it automatically.
Pushed automatically
Confirmed events appear in Outlook Calendar, and changes made in Joinways follow. No re-typing.
Microsoft 365 native
Events go to the Outlook calendars you choose for each venue, in the connected Microsoft account.
OAuth connection
Two minutes with your Microsoft account. No password stored, revocable at any time.
What the Outlook Calendar integration does
The team keeps checking Outlook. Joinways makes sure what they see there is true.
Bookings where the team looks
A booking confirmed in Joinways appears in Outlook Calendar. No export, no re-typing, no morning briefing to fix.
Date changes follow
A date moved in Joinways is updated in Outlook, so the team never works from an old version of the schedule.
Reliable availability
What is booked in Joinways is visible in Outlook: the team answers a date request without cross-checking two tools.
At a glance
- Category
- Calendar
- Availability
- Available
- Setup time
- A few minutes, including calendars for each venue
- Who can connect
- A workspace owner or admin, once for the workspace
- What flows where
- One way: Joinways to Outlook Calendar
- Updates
- On each change in Joinways, with automatic retries
- Needed on the tool's side
- A Microsoft account that allows calendar write access
- Built by
- Joinways (native integration)
Before you start
- A Microsoft account whose calendars you can edit.
- Calendar write permission (Calendars.ReadWrite): if your Microsoft 365 admin only allows read access, the connection is refused.
- An owner or admin role in your Joinways workspace.
- Your venues set up in Joinways: calendars and statuses are chosen venue by venue.
What syncs with Outlook Calendar
- Confirmed bookings, with their date and times
- Date and time changes made in Joinways, reflected in the calendar
- The Microsoft 365 calendar of your choice
- The statuses of your choice: confirmed by default, holds too
- Your availability, identical in Joinways and in Outlook
Security and access
- Joinways asks Microsoft for read and write access to your calendars, plus offline access so the sync keeps running.
- Only events created by Joinways are updated or removed. Your other appointments are left as is.
- Clients are not added as attendees, so no invitation is sent.
- Access tokens are stored encrypted. Joinways never sees your Microsoft password.
- Disconnecting deletes the stored tokens. Events already pushed stay in your calendar.
What it does not do
- Events you add directly in Outlook Calendar are not read back and block nothing in Joinways.
- Events without a venue are not pushed.
- When you turn the sync on, upcoming events are pushed (up to 200 per venue). Past events are not.
- The workspace pushes through one connected Microsoft account, not one per member.
How to connect Outlook Calendar to Joinways
The connection uses Microsoft OAuth and needs write access to your calendars. If your Microsoft 365 admin only allows read access, they will need to approve Joinways first.
- 1
Open your integration settings
In Joinways, go to Settings, then Integrations, and choose Outlook Calendar.
- 2
Authorize with Microsoft
Sign in with the Microsoft account that owns the calendar. Joinways stores no password.
- 3
Choose the calendar and statuses
In each venue's synchronization settings, pick the calendars that receive its events and the statuses to push: confirmed events by default, holds if you want them.
- 4
Let bookings file themselves
Confirmed events appear in Outlook Calendar from now on, without manual entry.
Where it helps day to day
The Monday planning meeting
The shared Outlook calendar already shows the bookings confirmed over the weekend. The meeting can start from it.
The room set up on the wrong day
A client moves their cocktail from Thursday to Friday. The change made in Joinways is already in the operations team's calendar: the room gets set up on the right day.
The event that falls through
A client cancels and you mark the event lost in Joinways. Unless you chose to push lost events, it leaves the Outlook calendar and the slot shows free again.
Why sync your venue schedule with Outlook Calendar?
In teams running on Microsoft 365, the shared Outlook calendar is where operations actually happen: setup times, room allocations, who is on site. When bookings live in a separate tool, someone has to copy them over, and every copy is a chance to get the date, the room or the time wrong.
The integration removes the copying. Confirm a booking in Joinways and it is in Outlook Calendar; move it in Joinways and the calendar follows. Two minutes to connect through Microsoft OAuth, then it simply runs.
And without the sync?
Someone copies bookings into the shared calendar by hand, when they have time, and the calendar is only as current as the last copy.
When a copy is late or wrong, Joinways and Outlook disagree until someone notices, often the team setting up the room.
