Function sheet (BEO)
Create and share the function sheet for your events: schedule, operational notes (catering, technical, service), public link and PDF export for your teams.
BEO (Banquet Event Order) / Function Sheet – Summary
Purpose
The BEO centralizes all operational information for an event so every team (catering, technical, service) knows what to prepare and when.
Where to find the BEO
- Go to Events in the sidebar.
- Open the desired event.
- Click the BEO (Function sheet) tab.
There you’ll see:
- The schedule (days and time slots)
- Operational notes (catering, technical, service)
- Actions to share or export (public link, PDF)
Schedule
The BEO schedule describes the event flow by day and time slot:
- Welcome, sessions, breaks, meals
- Technical slots, etc.
For each slot you can:
- Set a room setup: Theatre, Classroom, U-Shape, Boardroom, Banquet, Cocktail, or Custom. Use categories (Welcome, F&B, Session, Break, Technical, Entertainment, Other) for schedule items. Quick templates and copying elements between days speed up building the BEO.
- Add notes
The schedule can be initialized automatically from the lines of a signed quote.
Operational notes
Three dedicated note blocks let you detail:
- Catering: menus, quantities, dietary requirements, service timing
- Technical: sound, video, equipment, connections
- Service: floor staff instructions, protocol, welcome
These notes appear on:
- The PDF function sheet
- The public link
Public link & sharing
From the BEO tab you can copy the public link to the function sheet.
- Read-only access for teams (catering, technical, vendors)
- No Joinways login required
- Link is secure and unique to the event
Generate the PDF
Use Generate PDF to create a function sheet containing:
- Event summary
- Schedule
- Operational notes
You can then download, email, or print it for the day of the event.
Ready to centralize your event leads?