Create and manage spaces in a venue

Spaces are the places where you organize your events. Configuring them well is essential.

Why create spaces?

• To organize your events by location

• To check space availability

• To have a service catalog per space

• To generate quotes automatically

Create a space

1. Go to Settings > Spaces

2. Click "New space"

3. Fill in the information:

• Name: The space name (e.g., "Main Hall", "Garden")

• Capacity: Maximum number of people

• Description: A detailed description

• Photo: An image of the space

Configure the catalog

Each space can have its own service catalog:

• Room rental

• Menus (cocktail, seated dinner...)

• Equipment (sound system, projector...)

• Services (photographer, DJ...)

These services can then be added in 1 click to your quotes.

Best practices

• Create one space per distinct location

• Add quality photos

• Configure the catalog with your usual prices

• Remember to update prices regularly

Create and manage spaces in a venue

Spaces are sub-parts of a venue (room, terrace, garden, etc.). They let you offer specific slots, display capacity and surface, and sync calendars per space.

Where to configure spaces

1. Go to Settings (sidebar).
2. Click Venues.
3. Open the venue (click its row or name).
4. On the venue page, click Full venue & spaces (or Spaces).

Exact path: Settings > Venues > [venue name] > Full venue & spaces.

Create a space

1. Open the venue’s spaces page.
2. Click the add-space button (for example Add a space).
3. Fill in:

• Name (e.g. Main hall, Terrace)
• Capacity (maximum number of people)
• Surface (e.g. in m², if applicable)
• Color (optional, for display in views)

1. Save. The new space appears in the venue’s space list.

Edit or delete a space

1. Go to Settings > Venues > [venue] > Full venue & spaces.
2. On each space card, use the menu or actions to:

• Edit: update name, capacity, or surface.
• Delete: remove the space.

Deleting a space may affect events linked to it. Review any in-app warnings before confirming.

Calendar sync per space

• Google Calendar and Outlook Calendar sync are configured at venue level:
• Settings > Venues > [venue] > Synchronization.
• Slots and unavailability defined at the venue are used for events linked to that venue and its spaces.
• Spaces are used to display and filter events by room/terrace in Calendar, List, and Kanban views.

Using spaces in events

When creating or editing an event:

1. Choose a venue.
2. If the venue has spaces, choose a space.

This indicates which room or area (space) is reserved for the event.

Spaces in a venue

Spaces are the rooms, terraces, or areas you offer within a venue. Setting them up lets you:

• Organize events by area (e.g. main hall, garden, terrace)
• Check availability per space
• Use a service catalog per space for faster quoting
• Generate quotes in a few clicks from spaces and items

Create a space

1. Go to Settings > Venues and open a venue.
2. Open the Spaces section (or Full venue & spaces).
3. Click New space (or equivalent).
4. Fill in at least:

• Name (e.g. "Main hall", "Garden")
• Capacity (if relevant)

1. Save. The space appears in the venue’s space list.